School, Lab, Facility and People Asset Management
We know everything that’s important to you. You need to track equipment, warranties, how-to-use info, student/staff loans, asset scheduling and view current issues in one centralized system. That’s what we do. And, you’ll have a complete history of every asset and each person with all their gear. There’s no more questions and no chaos.
Education Asset Challenges
You manage hundreds of even thousands of moving assets across rooms, buildings, students and staff. Assets added to documents or spreadsheets fall down, and text messages no longer apply. Using your memory isn’t possible. We solve all of that.
Common problems include:
Training and proper asset set-up or use instructions takes time. How-to-use instructions and videos can be included for each asset so staff and students know what to do.
Equipment becomes lost or forgotten.
No clear record of who has what.
Warranty documents scattered across email and folders.
Difficulty tracking installed systems and materials.
No centralized record for client turnover documentation.
With ItemtopiaPro, training time is eliminated, lost equipment never happens again, and everything is at your finger tips.
Asset tracking for all your school’s needs
One of ItemtopiaPro’s greatest advantages is its flexibility. Contrary to other inventory management solutions, you can track EXACTLY what you want; there’s no need to choose from predetermined categories or item names. Whether you work for a college, a university, or a k-12 school district, you can track all the assets you need, as well as their QR codes barcodes, or serial numbers.
Audiovisual equipment
IT equipment, laptops, cameras
Rooms and buildings
Projectors
Furniture and desks
Laboratory equipment
Sports equipment
Music Instruments
School supplies
Classroom materials
Books and magazines
Software licenses and warranties
Consumables
And much more.
The school inventory management software made for you
Student equipment loans
ItemtopiaPro is more than a school inventory system, it also has a nifty rental management module. Your students can rent their equipment themselves directly on the mobile app. You then have complete visibility on the available equipment, which item is loaned to which student for how long, overdue items, etc. Students can even receive notifications in case of delays. You can also easily scan barcodes with your barcode scanner or on your mobile device.
Obsolescence management
Allow ItemtopiaPro to track the depreciation reporting of your assets for you. Calculate the lifespan of your equipment using various factors such as the number of check-ins/checkouts, damages, estimated lifespan, etc. This gives you insight into when it’s time to replace or maintain the asset. This lets you easily track the lifecycle of all your assets.
Easy and quick setup
Get a school asset management platform that’s user-friendly for all your employees or students.
Equipment allocation
With ItemtopiaPro, you can easily manage all the equipment sent to each school, department, or building. Whether it’s laptops, classroom furniture, lab or music equipment, or supplies, you know where each item is and can manage their movements easily. You know the inventory level in real time, and even have low stock reporting, which helps you know when to reorder any asset.
Unlimited users and permissions
You can add all your students, employees, storekeepers, and technicians without any additional cost. Each type of user can have different permissions, customized to your specific needs. For example, a student can borrow certain assets, a storekeeper can manage loans, and an IT director can manage the school’s IT equipment. You decide!
Easy audits and financial reports
Not only can you track assets and manage inventory in real-time, with ItemtopiaPro you can generate custom reports in a heartbeat. Very useful for inventory control, financial reports, audits, and any other information you need.
Organize Your Institution
Managing everything in the education sector can easily become a real headache. From managing assets assigned to school staff to renting school equipment to students or tracking everything in a lab, Excel spreadsheets are definitely not suitable for schools and educational institutions.
With ItemtopiaPro, your information will be well managed, and you won’t lose your equipment anymore. We easy to use and implementation is quick and simple. From barcode scanning, embedded how-to-use info to asset lifecycle tracking, we do it all. We eliminate all human error, and allow anyone you want to help you better organize information.
ItemtopiaPro can organize everything
We provide a simple, centralized platform to track and manage every asset.